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How To Generate E-Way Bill through Tally?

An e-Way bill is an electronic way bill that is made effective from 1st April 2018 for person who is in charge of the conveyance carrying any consignment of goods exceeding Rs.50,000. This rule is mandated by Government in terms of section 68 of the Goods and Services Tax Act read with rule 138 of the rules framed there under.
An e-Way bill generation has become mandatory for an inter-state transport of goods within India where the value consignment is above Rs.50,000. The e-Way bill should be generated not only for the movement of goods but also other reasons like purchase from an unregistered person, inter-branch transfer, sales return and transfer because of job work.
Tally.ERP 9 supports the latest e-Way bill JSON Preparation Tool, as per version 1.0.0219. In Tally.ERP 9 you can enter the e-Way Bill details only when transactions are related with Goods . The provision to enter e-Way Bill details is not available in accounting invoice mode and in companies enabled to Maintain only accounts. In Tally.ERP 9 you can set up a company, record transactions with e-Way Bill details and create JSON file in tally for uploading it on portal.
Following are steps to generate and export e-Way bill details from Tally in a JSON file format :
STEP 1: Step up for e-Way Bill
  • Open the company and press F11 > F3. Enable Goods and Service Tax(GST) - Yes & Set / Alter GST Details - Yes.
  • In Company GST Details , e-Way Bill applicable option,one needs to provide the applicable date &and the value to be considered for the threshold limit.
  • The value selected for the threshold limit is based on your business requirement.
  • You can also enable the option for e-Way Bill applicable for intrastate option and enter the threshold limit for the e-Way bill as applicable for your state. The threshold limit will be applied  for the transactions recorded form release 6.4.6
  • e-way-company-details
STEP 2: Select the registration type
  • Regular or Composition: The GSTIN/UIN is considered as the transporter ID.
  • Unknown or Unregistered: Enter the 15-digit Transporter ID.
  • e-way_registration_type1
  • If the transporter ID is incorrect, the message appears as shown:
  • e-eway_registration_type2
STEP 3: Record invoice with details required for e-Way Bill and generate JSON. Once you have enabled the e-Way Bill for a company, the option Export e-Way Bill details from invoice after saving is also enabled in the Voucher Configuration page.
  1. Go to Gateway of Tally > Accounting Vouchers > F8:Sales.
  2. Select the party ledger, sales ledger, stock items and tax ledgers. When the invoice value is above Rs.50,000 / the specified threshold limit, the option Provide GST /e-Way Bill details appears which is set to Yes. Press Enter to view the Statutory Details page.
    Note: A POS invoice is issued in the check-out counter of a shop, and the goods are generally carried by the buyer. Hence, the option provide GST/e-Way Bill details will not appear in a POS invoice. If the supplier agrees to deliver the goods and the transaction value exceeds the threshold limit of e-Way Bill, you can enter the transport details from e-Way Bill reports.
  3. In Statutory details page, enter the mandatory details required for generating the e-Way Bill.
  4. Note: Click F12: Configure to:
    -Enable consolidated e-Way Bill details - enter the details required for generating a consolidated e-Way Bill.
    -Show state name for Dispatch From and Ship To - select the state name under Dispatch From and Ship To sections.
    -Show consignor details - update your company address details.
    -Provide relevant details in fields which are marked with asterisk. Once provided with details, the colour of asterisk sign will turn to black. For example:
    • -For transport by Road, you can either enter the date and Vehicle number or Date and Transporter
    • -For transport by Rail/ Air/ Ship, you have to enter the Date along with either the Doc.No., Landing No., RR No., or AirWay No. eway_statutory_details2
  5. If goods are transported using different modes or vehicles, press ctrl+T and enter the transporter details.
  6. Accept the Transporter details screen.
  7. Click alt+W and then e-Way Bill details to enter the details of multiple e-Way Bills generated for a single transaction.
  8. In the e-Way Bill details screen, enter the e-Way Bill no. and Date for each Sub Type along with the Document Type and Status of e-Way Bill. You can select SKD/ CKD/ Lots, as per the new e-Way Bill requirements.
  9. Accept the e-Way Bill Details screen.
  10. Press Enter to accept the invoice. The Export details for e-Way Bill will appear.
  11. Press Enter to create a JSON file. The folder in which the JSON is created appears.
  12. Upload the JSON file to the portal to generate the e-Way Bill.
  13. Now return to the invoice in Tally.ERP 9. Enter the e-Way bill No. and e-Way Bill Date in the Update e-Way Bill information page.


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